In a world where knowing how to transform is the key to success, Wavestone’s mission is to enlighten and guide large organizations in their most critical transformations with the ambition to make them positive for all stakeholders. An ambition rooted in the firm’s DNA and summed up by the signature «The Positive Way». Wavestone brings together more than 3,500 employees in 9 countries. It is one of the leading independent consulting firms in Europe. Wavestone is listed on Euronext, labelled a Great Place To Work®, and recognized by Management Consulted as one of the top 25 consulting firms in the US for 2022!
Wavestone US is the North American arm of global management and IT consulting firm Wavestone. Over the past 15 years, we have supported the transformations of more than 200 Fortune 1000 companies across a wide range of industries. Our model is unique in that it leverages a strong peer-to-peer culture, offering a practitioner's perspective on IT strategy, cost optimization, operational improvements, cybersecurity, and business management. It is our mission to help business and IT leaders successfully deliver their most critical transformations and achieve positive outcomes. We drive change for growth, lower cost and risk, and create the trust that gives people the desire to act. We believe in helping our clients to innovate and grow on their own so that they can be successful long after we depart. That is what we call The Positive Way.
As part of the Wavestone's People Team your role will be to build, enhance and maintain a pleasant and comfortable work environment, ensuring that our teams look forward to working on-site in our New York office. Your role will be key to the engagement of our teams who come to the New York Office. The Office Manager should embody the Wavestone values of creating a great employee experience, having a collective mindset, have a strong sense of ethical and social responsibility and a client satisfaction mindset
Office Atmosphere Champion
Creating and maintaining an engaging, comfortable and attractive working environment in the New York City office
Maintenance of a clean and comfortable working environment
Organize in-office events onsite and in our Dallas office – working with catering companies/restaurants/service providers
Collaborate with employees to continually enhance the office atmosphere
Work with IT to enhance and upgrade the space and technology
Maintain close and frequent interactions with employees to contribute to warm and inviting atmosphere
Reception & Shipping
Welcome all guest and employees, including clients, visitors and candidates
Manage employee and guest access liaising with building management for all hub locations
Answer and relay phone calls
Manage shipping of marketing/IT/other company supplies and materials
HR Administration
Provide support in HR programs like onboarding support & offboarding by working with the HR team to ensure a seamless and positive experience
Support recruitment team when doing on-site interviews
Participate and support employee resource groups like the cultural committee and CSR to further enhance the in-office and general employee experience
Facility Management
Work with the global facility team to ensure legal documentation & paperwork is in order
Check and maintain inventory of office supplies and pantry/kitchen supplies & maintain vendor relationships
Manage purchase order, invoicing and credit cards
Support the IT team and liaise directly with employees on laptop needs etc.
Support building maintenance & liaise with the appropriate groups; eg HVAC checks, fire alarms
Ensure adequate and functioning work stations, conference rooms and manage booking & reservations
Excellent people skills, proven ability to connect with people, build relationships and trust
Demonstrated communication skills, verbally and written
Organized, reliable & accountable, proactive, ability to multitask with strong attention to detail and timeliness
Proficiency in Microsoft office tools
Basic HR knowledge a plus
Salary range: 58.5-65K
This full-time position is based out of our New York Office. This position requires a minimum in-person presence in our New York office at least 3 days a week. Candidates should live within a reasonable commute (~30-40mins) to our New York City Office located in Times Square, near Bryant Park. The role may also require some travel to our Dallas Office.
Wavestone seeks diversity among our team members and is an Equal Opportunity Employer.