Administrative Assistant Job at Xavier University of Louisiana, New Orleans, LA 70125

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Job Description

Posting Details

Posting Summary

Position Title
Administrative Assistant

FLSA
Non-Exempt

Department
Office Of Sponsored Programs

Job Summary
Xavier University of Louisiana is currently accepting applications for the position of Administrative Assistant. This full-time position provides administrative and clerical support to overall ORSP office operations and functions as the front office receptionist. AA/EOE

Minimum Qualifications
Candidates must possess:
1. Experience providing administrative support in a fast-paced, high-volume office;
2. High proficiency in Microsoft Word, Excel and PowerPoint;
3. Excellent verbal, written communication, organizational and time management skills; and
4. Ability to effectively communicate with a diverse group of people.

Preferred Qualifications
1. Bachelor’s degree;
2. Proficiency in the use of Banner; and
3. Experience providing administrative support in a university setting.

Special Requirements Summary

Work Hours
Full time

KSA's

Knowledge, Education, Experience, and Proficiencies
High School Diploma is required. Bachelor’s Degree is preferred.

Essential Duties and Responsibilities

Essential Duties and Responsibilities Description
  • Provides administrative and clerical support to all functional areas of the office, including but not limited to: Pre-Award, Post-Award, Operations, and Research Compliance Committees.
  • Greets and assists visitors to the office; answers main office telephone line and routes phone calls to the appropriate staff member.
  • Coordinates calendars; schedules meetings and conference calls; assists in the coordination of special events.
  • Makes travel arrangements for staff and visiting guests, and prepares requests for travel authorizations.
  • Maintains inventory of office supplies – placing orders as needed. Enters requisitions in Banner;
  • Enters monthly paid time off data into Banner.
  • Enters data in Cayuse and other electronic systems in ORSP.
  • Maintains the offices paper and electronic files.
  • Retrieves, opens, and distributes mail for ORSP; prepares fed-ex shipments.
  • Other duties as assigned.


Posting Detail Information

Posting Number
S165P

Number of Vacancies
1

Desired Start Date
05/08/2023

Position End Date (if temporary)

Posting Date
05/01/2023

Application Review Date

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants
Attach online only your resume, cover letter and contact information for three references.

Quicklink for Posting
https://jobs.xula.edu/postings/1510

About Xavier

About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.

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