Position Title

Administrative Assistant

FLSA

Non-Exempt

Department

Office Of Sponsored Programs

Job Summary

Xavier University of Louisiana is currently accepting applications for the position of Administrative Assistant. This full-time position provides administrative and clerical support to overall ORSP office operations and functions as the front office receptionist. AA/EOE

Minimum Qualifications

Preferred Qualifications

Special Requirements Summary

Work Hours

Full time

Knowledge, Education, Experience, and Proficiencies

High School Diploma is required. Bachelor’s Degree is preferred.

Essential Duties and Responsibilities Description

• Provides administrative and clerical support to all functional areas of the office, including but not limited to: Pre-Award, Post-Award, Operations, and Research Compliance Committees.
• Greets and assists visitors to the office; answers main office telephone line and routes phone calls to the appropriate staff member.
• Coordinates calendars; schedules meetings and conference calls; assists in the coordination of special events.
• Makes travel arrangements for staff and visiting guests, and prepares requests for travel authorizations.
• Maintains inventory of office supplies – placing orders as needed. Enters requisitions in Banner;
• Enters monthly paid time off data into Banner.
• Enters data in Cayuse and other electronic systems in ORSP.
• Maintains the offices paper and electronic files.
• Retrieves, opens, and distributes mail for ORSP; prepares fed-ex shipments.
• Other duties as assigned.

Posting Number

S165P

Number of Vacancies

1

Desired Start Date

05/08/2023

Position End Date (if temporary)

Posting Date

05/01/2023

Application Review Date

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Attach online only your resume, cover letter and contact information for three references.

Quicklink for Posting

https://jobs.xula.edu/postings/1510

About Xavier

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.